Construction Project Coordinator

Location

Brooklyn, NY

Industry

Utility / Power / Substation Construction

Overview

We are an inclusive and forward-thinking organization seeking a highly organized, proactive Construction Project Coordinator / Construction Project Administrator to support substation construction projects. In this role, you will collaborate closely with the Construction Management team on both below-grade and above-grade construction activities. We value diversity and are committed to fostering an equitable and inclusive work environment where all voices are heard and respected.

The ideal candidate thrives in dynamic settings, adept at coordinating across multidisciplinary teams including Construction Management, engineering, contractors, and project stakeholders. This role is instrumental in managing documentation, tracking open items, and ensuring timely deliverables-empowering the Construction Management team to focus on field execution, safety, quality, and contractor oversight.

Responsibilities

• Manage and track Requests for Information (RFIs), submittals, change orders, and additional work order notifications throughout the project lifecycle.
• Maintain accurate, organized project documentation including construction drawings, engineering revisions, technical correspondence, and project records.
• Coordinate drawing management and revision control to ensure current drawings are distributed, documented, and accessible to all relevant project stakeholders.
• Monitor outstanding RFIs, submittals, approvals, and deliverables; proactively follow up with engineering teams, contractors, and stakeholders to minimize schedule impacts.
• Maintain and update project tracking logs, spreadsheets, document control systems, and action-item lists.
• Participate in and, when appropriate, lead project coordination meetings, providing clear updates on documentation status, deliverables, and action items.
• Serve as a central communication hub among Construction Management, engineering, contractors, and other project stakeholders.
• Support the Construction Management team by tracking project progress, identifying documentation gaps, and maintaining efficient workflows.
• Take ownership of day-to-day administrative tasks and continuously seek opportunities to enhance processes, communication, and project organization.

Qualifications

Required:

• Experience in project coordination, construction administration, project controls, document control, or a related field.
• Knowledge of construction documentation processes such as RFIs, submittals, change orders, drawing revisions, and document control.
• Ability to read, organize, and manage construction and engineering drawings.
• Strong organizational skills with the ability to handle multiple tasks and competing priorities simultaneously.
• Excellent written and verbal communication skills; ability to collaborate effectively across engineering, construction, and contractor teams.
• Proficiency in Microsoft Excel, Word, Outlook, and Microsoft Teams.
• Experience with construction document-management or project-management platforms (e.g., Autodesk Construction Cloud).
• Self-motivated with the ability to work independently, own deliverables, and proactively manage follow-ups.

Preferred:

• Prior experience in electric utility, transmission, distribution, or substation construction projects.
• Background in coordinating between field construction teams, engineering, project management, and contractors.
• Experience supporting projects with formal document control, revision control, and change-management processes.

Day-to-Day Activities

• Review and update project documentation ensuring accuracy and accessibility.
• Track and follow up on RFIs, submittals, and approvals to keep projects on schedule.
• Communicate regularly with construction managers, engineers, contractors, and vendors to coordinate project progress.
• Prepare and distribute meeting agendas and minutes to keep all stakeholders informed.
• Utilize project management software to maintain logs, action-item lists, and revision registers.
• Identify and implement improvements in administrative workflows and communication channels.
• Support a respectful and inclusive team culture by valuing diverse perspectives and fostering open communication.

We are dedicated to building a diverse workforce and strongly encourage applicants from all backgrounds, including but not limited to underrepresented groups in the construction and utility industries. We offer equal opportunity employment and provide reasonable accommodations to applicants with disabilities.

If you are passionate about effective project coordination in the utility construction sector and wish to grow your career with a dynamic team committed to inclusion and quality, we would be delighted to receive your application.

CMC is an equal opportunity employer. We welcome applications from individuals of all ages and backgrounds and assess candidates solely on merit, skills, and potential. No terminology in this advert is intended to discriminate in any way.

We welcome applications/enquiries from individuals of all backgrounds and are committed to providing equal access to employment opportunities across all regions in which we operate.